HR Assistant - Japanese/English Speaking | Rhythm Japan

Position Summary: As Rhythm Japan’s Human Resources Assistant you will support the HR Manager with the operational duties that occur though out the employee life cycle. Ultimately you help promote the HR function and company values throughout the organisation. Position Duties General Administration • Collect and save all employee personnel documents • Distribute and save visa application documents for applicable staff • Assist with document management of all HR files • Manage the HR email inbox • Answer basic staff enquiries relating to; Japanese tax rates, employee insurance, staff accommodation and HR policies etc. • Translate company policies and required documents from English to Japanese Recruitment • Post jobs on the Rhythm Japan website, Facebook and winter resort Facebook groups etc. • Conduct reference checks On/off boarding • Set up/terminate new employees in the HRIS • Send employment contracts and on/off boarding documents through the HRIS • Tack and coordinate staff start and arrival/departure dates and times • Arrange logistics of staff arriving and leaving for the season • Set up staff bank accounts, address (de)registrations, social insurances (Japanese residence only) and unemployment insurance (Japanese residence only) • Track and distribute staff uniforms at the start of the season and collect at the end • Track and distribute company mobile phones at the start of the season and collect at the end Staff Accommodation • Track accommodation rental rates and check-in/out dates and communicate to Payroll • Coordinate staff accommodation exit inspections • Administer mid-season staff accommodation feedback forms • Escalate staff accommodation disputes to the HR Manager Staff Benefits and Events • Assist to administer and promote staff benefit, reward and recognition programs. • Assist in the organization and promotion of staff events, including staff parties, dinners and the staff trip at the end of the season Health and Safety • Manage departmental first aid kits – top up and track contents • Ensure any relevant paper work has been filled out If you are interested, apply online now!