Administrative Assistant

Who We Are Smart Homes Japan is a fast-growing technology company based in Kutchan, Hokkaido. We design, install and support state-of-the-art smart systems for luxury homes, hotels and businesses across Japan. From lighting and climate control to security, audio, and networking, we create intelligent, seamless environments that enhance comfort and convenience while improving energy efficiency. Employment Details Type: Part-time or Full-time Start Date: As soon as possible Salary: Competitive, based on experience and ability Location: Kutchan, Hokkaido Language: Japanese (Fluent), English (Basic) Job Description We are seeking a motivated and detail-oriented administrative assistant to support our daily operations, including sales, marketing, procurement, services and general office management. This is a pivotal role within our expanding team, ideal for individuals who thrive in dynamic, international environments, enjoy acquiring new skills, and take pride in maintaining an organised and efficient workplace. You will play a vital part in organising daily administrative tasks, coordinating communication between team members and clients, and ensuring the smooth running of business operations across all departments. This role is ideal for someone who: Takes pride in keeping things organised and running smoothly Enjoys problem-solving and process improvement Can manage multiple tasks and deadlines efficiently Key Responsibilities Support daily administrative operations and ensure smooth internal coordination. Provide translation support for communication with suppliers, contractors and clients. Prepare and manage business documentation, reports and meeting materials. Handle basic bookkeeping and maintain accurate records in collaboration with our external accountant and service providers. Assist with business development activities, including outreach to local contractors and stakeholders, and follow up on potential leads. Maintain strong relationships with local partners and contractors. Conduct research and gather information to support ongoing business initiatives. Skills & Requirements Language proficiency: Fluent in both Japanese and English, with excellent written and verbal communication skills. Experience: Previous administrative or office experience would be an advantage, but is not essential — we value potential and a willingness to learn. Organisation: Ability to multitask, prioritise and manage time effectively in a fast-paced environment. Attention to detail: A high level of accuracy and consistency in all work. Proactive mindset: Ability to work independently, take the initiative and anticipate the needs of the team. Problem-solving: A positive and proactive approach to identifying and resolving issues before they escalate. Bookkeeping: Basic understanding of bookkeeping principles or familiarity with accounting software (training will be provided). Why Join Us? Join an exciting start-up that’s shaping the future of smart living in Japan. Become part of a fast-growing international team at the forefront of smart home technology. Work in an environment that fosters learning, creativity and initiative. Expand your skillset and take on more responsibility as the company grows. Gain hands-on experience with cutting-edge technology and premium systems on high-end projects. Enjoy career advancement opportunities, professional training and the opportunity to travel across Japan. Experience the collaborative energy of a small team where your ideas matter.