Administrative Assistant (Bilingual)

About Us Smart Homes Japan is a fast-growing company dedicated to providing innovative home solutions that enhance the comfort, convenience and security of properties throughout Japan. We pride ourselves on our attention to detail and customer focus. Our work offers a unique opportunity to be part of an exciting and expanding market. As we continue to grow, we are looking for a highly organised and proactive individual to join our team as an Administrative Assistant. Job Description We are looking for a motivated and detail-oriented Administrative Assistant to support our administrative and operational functions. This role requires fluency in both Japanese and English as you will be handling communications, documentation and operations in both languages. While most of our suppliers and customers are international, our contractors are local. You will play a key role in organising daily administrative tasks, coordinating with team members and clients, and ensuring the smooth running of our business processes. Key Responsibilities Provide translation support for communication with suppliers, contractors, and clients Copywriting and content development for website articles, newsletters, and emails Attend meetings, take detailed notes, and distribute action points Perform basic bookkeeping tasks, ensuring accurate record-keeping Promote the business to local contractors and follow up on potential leads to secure new clients Conduct research to support business initiatives Optional Responsibilities Assist with graphic design for marketing materials and presentations Content creation for Instagram, Facebook and Twitter Skills & Requirements Language Proficiency – Fluent in both Japanese and English, with strong written and verbal communication skills Experience – Preferred but not necessary; we're looking for individuals with a strong willingness to learn and grow Organisation – Ability to multitask and prioritise tasks efficiently Attention to Detail – High level of accuracy in work Proactive – Ability to work independently Problem Solving – A proactive approach to identifying and solving issues before they escalate Bookkeeping – Familiarity with bookkeeping software and general accounting Bonus Skills Graphic design experience (Adobe Suite or similar) Employment Type Contract: One-Year (with option to extend) Start Date: Immediately Working Hours 30 hours per week Flexible working hours Occasional weekend work Location: Niseko Salary: Competitive Why Work with Us? Be part of a growing, innovative company with room for career development. Opportunity to work in a dynamic, multicultural environment. Flexible work arrangements. Competitive salary and benefits package. See our Website and Instagram for more information on the types of projects we’re working on. How to Apply? Send your resume to info@smarthomesjapan.com