◆Full Time Site Administrator at The Pavilions Niseko◆

Title: Site Administrator Start Date: 01 April 2023 Contract Term: Full time / Permanent Type: 5 days a week The Pavilions Niseko KK is seeking a full time Site Administrator which will include managing the day-to-day office work for the development of The Pavilions Niseko hotel. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The site administrator ensures smooth running of our company’s office and contributes in driving sustainable growth. ●Responsibilities - Coordinate office activities and operations to secure efficiency and compliance to company policies - Liaise with local and offshore contractors, local offices and stakeholders - Liaise with local and offshore vendors and suppliers for cost control by research and negotiation on variation of work orders and their pricings - Liaise with the branded residence owners and their management companies with their inquiries and periodical billing - Carry out Japanese/English translations of documents - Assist with real estate sales including keeping the agents updated with latest news, arrange site inspections, help prepare agent agreements and sales contracts - Manage agendas/travel arrangements/appointments etc. for the upper management - Developing new contracts (eg. employment, workorder, management, rental property), forms and processes for all business activities - Manage phone calls and correspondence (e-mail, letters, packages etc.) - Support budgeting and bookkeeping procedures - Create and update records and databases with personnel, financial and other data - Track stocks of office supplies and place orders when necessary - Submit timely reports and prepare presentations/proposals as assigned - Assist the Global Marketing manager with updates as assigned - Take and produce minutes from meetings - Coordinate site management and maintenance activities to make sure the resort site is well looked after ●Requirements - Proven experience as an office administrator, office assistant or relevant role - Outstanding communication and interpersonal abilities - Requirements able to drive - Native written/spoken Japanese - Has a good command of English - Right to work in Japan Please email your CV to Midori at midori@pavilionshotels.com APPLICATION ACCEPTED FROM NOW UNTIL WED. 31 MAY 2023