HR & Labour Admin Co-ordinator

About Us Boot Solutions is a retail ski and snowboard business operating in Niseko, Hokkaido and Hakuba, Nagano with 20 years' experience in the local industry. Our year-round team expands each winter to around 50 seasonal employees, including both Japanese and international staff. We are passionate about skiing, snowboarding, and creating an awesome work environment for our team. The Role We are seeking an organised and proactive HR & Labour Administration Coordinator to support our year-round and seasonal operations, with a primary focus on HR administration, labour compliance, recruitment, onboarding, and seasonal staff coordination. Based in Niseko, this full-time role is a practical, hands-on back-office position supporting both permanent staff and up to 50 winter seasonal employees. Key Responsibilities • Manage HR administration including recruitment, onboarding, contracts, personnel records, and offboarding. • Coordinate seasonal recruitment for up to 50 winter staff, including planning, advertising, screening, interviewing, candidate communication, and visa application support. • Ensure compliance with Japanese labour laws, immigration laws, and government reporting requirements. • Maintain accurate records for working hours, leave, overtime, payroll information, social insurance, and employment insurance. • Coordinate staff housing and transport arrangements. • Support managers with employee relations, workplace issues, scheduling, and HR advice. • Maintain and improve HR systems, policies, onboarding materials, and recruitment processes. • Provide general office administration and accounting support where required. About You • Experience in HR, recruitment, administration, or compliance, preferably in Japan. • Good understanding of Japanese employment practices, labour law, social insurance, and HR administration. • Experience with seasonal, hospitality, retail, tourism, or international workforces. Strong organisational skills with the ability to manage multiple priorities. • Professional communicator able to work effectively with both Japanese and international staff. • Able to communicate and prepare documents smoothly in Japanese; JLPT N1-level Japanese is preferred for non-native speakers. • Comfortable with basic written and spoken English communication in an international workplace. Employment Conditions • Employment type: Permanent full-time employment. • Probation period: 3 months. • Working hours: 9:00 am to 6:00 pm as standard, with flexible working hours available by consultation; 40 hours per week. • Paid leave: 20 days of paid annual leave per year, with employees eligible for 10 days after 6 months of continuous employment. • Social insurance: Full enrolment in applicable Japanese social insurance programs. • Workplace location: Kutchan-cho, Abuta-gun, Hokkaido. • Transfers and remote work: No transfers. The role is primarily office-based in Kutchan-cho, with remote work available for discussion depending on work requirements. What We Offer • A key, hands-on HR and labour administration role within a growing ski retail business. • The chance to live in Niseko and work with a passionate, professional team. • Opportunity to shape HR systems and recruitment processes. • Competitive salary of ¥4.5–5.5 million per year, plus travel allowance and discretionary seasonal bonuses. • Assistance with accommodation if required. How to Apply Please send your CV and a brief cover letter outlining your HR experience, language ability, and experience working with seasonal or international teams. Email: info@bootsolutionsjapan.com