Japanese Sales & Marketing Coordinator

We are looking for a competent, bi-lingual Japanese staff who can work independently and confidently. Key Duties & Responsibilities:  Responsible for providing an excellent and consistent level of service to our internal and external customers.  Use your excellent organization skills and helpful nature to keep the sales department running smoothly, enabling the sales team to focus fully on booking business and beating sales goals.  In this position, the selected candidate will be expected to act as a specialist in the area of sales & events, supporting areas such as relationship building, account management and event management.  Be the department’s communications hub, ensuring the flow of messages and info within the department and externally between fellow departments, customers and vendors.  Help the department stay on track to reach targets by in-putting data and maintaining spreadsheets to generate reports. Using your eye for detail and passion for order, maintain meticulous records for later reference and reporting.  Welcome callers and visitors graciously in a professional manner and handle requests promptly.  Overall administrative support for the entire Sales & Marketing department.  Administrative support for all finance requirements within the Sales & Marketing budget, including preparation and tracking of purchase orders, accruals and forecasts.  Works collaboratively with all departments in the hotels (e.g., Event Booking Center, Front Office, Accounting, Events planning etc) to ensure sales efforts are coordinated, complementary and not duplicative.  Perform general office duties to support Sales & Marketing (e.g., filing, emails, typing, copying, distributing mail, answering telephone calls, ordering office supplies, giveaways and Marketing collateral)  Keep track of stock office supplies, collateral and merchandize and timely request for orders of new materials.  Support DOSM in meeting preparations, preparation of site inspections and booking meeting rooms for internal use.  Making and sending out minutes of monthly Sales & Marketing meetings and when required, other internal meetings.  Support Sales team with data input in Sales system.  Handle all VIP requests of sales & marketing department with involved departments.  Prepare Month End reporting and monthly business goals sheets for S&M team.  Works closely with PR & Marketing Team in regards to mailings, collateral, photography, presentations and Marketing and PR opportunities.  Promote and protect awareness of brand image internally and externally.  Setup and distribute mailings, invitations, newsletters to customers following strict company guidelines.  Support the DOSM with projects such as competitor research, sales and marketing plans, partnership campaigns etc.  Support with organizing client events from invitations to day of execution.  Presentations: prepare and adjust presentations for internal and external use.  Monitor all social/corporate/sports events in the region for sales & marketing goals  Preparation of press materials (press clippings etc.)  Any other tasks can be assigned, depending on current business needs. If you are interested in applying to this role, please send an up to date resume and a cover letter to: jeanne.chan@prestigeniseko.com